Transforming Talent Acquisition: eSignatures as an HR Recruiting Solution | DrySign

 

The Significance of Electronic Signatures in HR Recruiting

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Recruiters - the masters of talent acquisition - are like canaries in coal mines, possessing valuable insights into future developments and serving as early indicators of change. These professionals are highly respected and entrusted with securing top-tier talent for their corporate clients. With their sharp instincts, industry expertise, and unwavering dedication, recruiters make the linchpin that connects exceptional individuals with the perfect career opportunities. However, the white-collar job market has experienced a layoff surge over the past few months across multiple sectors.

Many reasons are responsible for this, including the economic downturn, industrial shifts, technological advancements, labor skills shortages, global pandemic, etc. However, skills shortages, technological advances, and workforce management have become a challenge across industries, requiring swift and strategic action to cope with the situation.

According to a PwC survey, 75% of CEOs state workforce management (72%) and labor/skills shortages (78%) as the most significant challenges.

Nevertheless, in the face of an escalating economic downturn and persistent human resource challenges, the recruitment landscape presents a complex and contradictory picture. While specific industry sectors fiercely compete to attract top talent, others are scaling back their recruitment endeavors as a survival strategy in the aftermath of widespread layoffs. Businesses face ongoing pressure to evolve their talent acquisition strategies and reevaluate their recruitment processes to attract exceptional candidates who will thrive in their positions and demonstrate long-term dedication to the organization.

Luckily, there is a transformative solution that can revolutionize the way organizations tackle recruitment hurdles - electronic signatures. With their seamless efficiency and unparalleled convenience, e-signatures eliminate paperwork bottlenecks, enabling recruiters to navigate the hiring process swiftly. These digital marvels empower recruiters to streamline candidate screening, expedite offer letter processing, and accelerate onboarding procedures. By harnessing the power of eSignatures, recruiters can enhance the candidate experience, reduce administrative burdens, and propel their organizations toward a future of agile and efficient talent acquisition. To conquer your recruitment challenges with flair and understand the role of electronic signatures, dive into the blog below.

Don’t Miss to Read: https://drysign.exelatech.com/blog/12-must-use-digital-tools-hr-departments

What are the main challenges in recruitment? 

Have you ever wondered what stumbling blocks are constantly declining your recruitment efforts? They vary according to the different roles you are hiring for. Here are some specific challenges HR professionals frequently face in human resource recruiting and hiring.

• Lengthy recruitment processes
• Compliance and privacy challenges
• Ensuring an excellent candidate recruitment experience

eSignatures : Modernize and Simplify the HR Recruitment Process

​Here are the ways to enhance the recruitment and hiring processes with electronic signatures.

 

1. Automate Manual Recruitment Tasks
2. Make signing easier for candidates
3. Track your contracts
4. E-signatures make the onboarding system legally binding
5. Impress your new hires.
6. HR recruitment documents that can be electronically signed

Automate Manual Recruitment Tasks

HR professionals waste around 14 hours weekly by performing tasks manually that could otherwise be automated.

Much of this time is dedicated to repetitive administrative tasks such as processing employment agreements, authorizations for background checks, non-disclosure agreements (NDAs), I-9 forms, and other documents required for onboarding. This considerable time could have been more productively utilized for employee training and fostering engagement.

HR departments can use an eSignature tool like DrySign to create templates for these documents to avoid repetitive tasks. In other words, the editable agreement templates will allow HR professionals to adjust relevant fields unique to the applicant, such as name, salary, job title, address, etc., without creating an entirely new contract each time.

Make signing easier for candidates

When candidates are burdened with managing email attachments, PDFs, or the hassle of printing, signing, and scanning documents just to complete the signing process for non-disclosure agreements (NDAs) or job offer letters, it consumes significant time. On the other hand, electronic signatures offer a convenient and expedited solution. With DrySign's online digital signature solution, HR professionals can effortlessly share a document, enabling applicants to sign onboarding paperwork directly on their phone or computer browser. This eliminates the need for third-party software, printers, or scanners. Once the document is electronically signed, it is instantly returned to the HR professional, allowing them to proceed with the subsequent stages of employee onboarding seamlessly. Overall, this expedites the recruitment cycle as electronic signing enables candidates to complete their contract signings faster than traditional wet-ink signatures.

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Track your contracts

Clear visibility into HR contracts' progress is crucial for maintaining productivity. When HR professionals can see that a prospective employee has received a contract and opened it multiple times but has yet to append their signature, it allows them to follow up with the individual and ensure the contract is signed promptly.

Certain contracts may necessitate multiple signatures from various managers. DrySign eSignature solution offers a smart feature of group sign that enables the parties involved in contracts to sign a document effortlessly. As contracts move through different approval stages involving multiple stakeholders and the HR department, tracking its progress and proactively reaching out to individuals, if necessary, have become possible with the help of eSignatures.

 

E-signatures make the onboarding system legally binding

HR documents must adhere to specific regulations and laws, ranging from background-check consents to job contracts. Fortunately, electronic signatures offer a legally binding solution. Both state and federal laws recognize the legal validity of e-signatures and documents. For instance, the Electronic Signatures in Global and National Commerce Act (E-SIGN) and Uniform Electronic Transaction Act (UETA) explicitly state that contracts cannot be invalidated solely due to the presence of eSignatures.

One notable advantage of using electronic signatures is the inclusion of a court-admissible and traceable audit trail. This feature allows for the visibility of time stamps indicating when the candidate signed the document. Additionally, it can detect any attempts to tamper with the document.

Internally, utilizing available templates for HR contracts brings added benefits. The legal department can review these templates to ensure they meet all legal and compliance requirements. Once approved, the templates can be reused confidently, saving time and ensuring adherence to regulations.

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