Mistakes to Avoid With Electronic Signatures

 Electronic signatures have replaced conventional methods of authorizing documents. Businesses and individuals alike find this method easier, faster, practical, and even cost-effective. In addition, instead of commuting several times for documentation, it is convenient to send a file online and receive it without any physical contact with others, making e-signing a safer, contactless alternative.

E-Signing Workflow by DrySign:

The process is straightforward. You first upload the document that needs attestation. Then, create a signature by typing, drawing, or uploading an image of your handwritten signature. You then send it to the other parties for attestation. Finally, you can invite them to e-sign, and as they respond, you shall receive your electronically signed documents accessible on a cloud. This process is quite forthright.

The incorporation of Reinforced Security:

Digital signatures use Public Key Infrastructure technology (PKI) to validate a signer’s authenticity, ensuring the document is not tampered with. PKI is a safety feature that enables users to create, store, and exchange data without the fear of it being altered. A digital certificate, which is one of the main components of PKI, allows users to encrypt, sign, and authenticate documents and contracts by recognizing, registering, and establishing an individual’s digital identity using end-to-end encryption. PKI relies on two related keys, a public key and a private key. These two form an intrinsic pair that encrypt and decrypt a message using complex cryptographic algorithms. The private key is activated during the signing process, while the public key is used to verify signatures, creating a sort of a digital fingerprint. Apart from the signature itself, even if the receiver attempts to alter the document after it is digitally signed, there are traceable alterations in the hash values of the file. Hence, the hash value difference reveals that the file is altered and the digital signature appears tampered with, so the verification fails.

The Scope of Error

The technology behind it is rock-solid. But, as is the case with using new technology, you may err while adapting to it. So, it is essential to discuss the probability of errors, the various types of mistakes, and how you can avoid or rectify them. Since fraudsters cannot easily breach the inbuilt safety features encrypted and followed by reputed service providers of digital signature technology, the only possibility of error lies before or after the act of e-signing. Mistakes usually happen when you partner with a substandard vendor. Additionally, there may be amateur-level mistakes caused by unfamiliarity, unclear intent, refutable consent, and similar problems that arise at a comprehension level. But, the procedure of acquiring, documenting, and storing electronically signed documents is highly structured, reinforced with multiple safety features, governed by concrete Acts, legally binding, and has a robust source & audit trail.

With efficient & reliable security features and seamless workflows, Exela DrySign is rapidly changing how corporates authenticate, attest, and authorize documents. Armed with technologically advanced e-signing solutions like DrySign, businesses now have the opportunity to secure themselves against theft, forgery, cybercrimes, and data leaks, revolutionizing the documentation and signing experience.

Please click here to read the entire blog to learn where and how mistakes may happen while using electronic signatures.